34 29.1 The club’s right to invoke an organiser ban A club is entitled, through the rights of the organiser, to ban specific visitors from its own events for up to 3 years. A club that bans a visitor must also inform the person if the ban concerns the facilities of other clubs. The ban may apply to a single occasion, e.g. concerning someone who refuses to be searched for dangerous items, or for a specified period of time. The safety officer or equivalent in each club is responsible for ensuring that such cases are handled correctly. 29.2 Duration of ban An organiser ban may not be imposed unless the offence is reported for action within 36 months of the offence being committed. An organiser ban may not be imposed unless the offence is reported for action within 6 months of the offence becoming known. 29.3 Managing organiser bans 1. A lleged disorder must be well documented in an incident report. The report must detail what the person in question has committed in terms of disorderly or other inappropriate conduct. Video recordings of the relevant event are of course excellent supplementary material. 2. T he person in question must be given access to the incident report and the opportunity to respond to the allegations against them. The person’s details should also be documented in a memorandum or minutes. The most appropriate action is to summon the person to a meeting with representatives of the club. There is nothing to prevent the meeting from being held as soon as possible after the alleged disturbance. If the person is a minor, their parents or other guardians must also be summoned. 3. I f the club does not call a meeting, the person must be given the opportunity to express themselves in writing. It is therefore of utmost importance that the club can prove that the person has been given such an opportunity. The inquiry regarding an organiser ban and incident report must be sent to the person by registered post with proof of delivery. Alternatively, it must be possible to prove that the person on a certain occasion personally received this inquiry regarding an organiser ban as well as the incident report and was informed that they must respond by a certain date at the latest. 4. A fter the person has been given the opportunity to express themselves (it is not necessary for the person to actually do so), the club must make a ruling regarding any ban. Of course, since the club will want the ban to take effect as soon as possible, it is important that the club organises itself so that a ruling can be made quickly. If a ruling is made during a meeting and the ruling is communicated verbally to the person concerned, it is important – especially if the person is banned – to document when, where, how and by whom the person was informed of the ruling. If the person is to be notified in writing, it must be done by registered post with proof of delivery. It is also possible to physically hand a written ruling to the person, but again it is necessary to document when, where, how and by whom the person was given the ruling, preferably in the presence of a witness. 5. T he Swedish Ice Hockey Association’s templates for INQUIRY and RULING regarding organiser bans must be used. The templates can be requested from the Swedish Ice Hockey Association at sakerhet@ swehockey.se. 6. T he club retains all original documents and sends a copy of the entire file to the Swedish Ice Hockey Association, which informs the other clubs about the ban.
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